How sharing works
Public and private links, what each one grants, and the one behaviour that surprises people who open their own link.
Sharing a timetable means handing out a link. The person you send it to needs no account and installs nothing — they open the link and see the timetable.
What they can do with it depends on which kind of link you sent.
Two kinds of link
A public link is read-only, always. It cannot be talked into being anything else: whatever else is configured, a public link cannot create, change or delete anything. This is the link for parents, for a notice board, for anyone who just needs to read the week.
A private link carries a level and a scope — "anyone with this link can set availability for Ángel", for example. It is how you let a colleague contribute without giving them your account. Private links are a paid feature; see Share-link limits.
Where links live
Open the timetable's data screen and choose Access links in the navigation. Everything about sharing is there: the list of links, what each one grants, and the controls to create, change, rotate or delete them.
Access links sits under Share & display, at the foot of the data navigation.
Only the timetable's owner can manage access links. Somebody holding a Manage-level link can work on the timetable, but cannot mint new links to it.
Opening your own link shows you less
This is the behaviour worth knowing before it confuses you.
A link decides what you see — even if you are signed in as the owner.
Access is resolved from the link first and the signed-in account second. So if you paste one of your own share links into the browser to check it, you get what the recipient gets, not your usual access. Buttons you expect are missing; sections you own are not there.
Nothing has gone wrong, and nothing about your account has changed. Remove the link's token from the address — or open the timetable from your dashboard — and you are back to your own access.
The behaviour is deliberate: it is what lets you verify a link honestly, and it means a link never quietly grants more just because the person holding it happens to have an account.
What a recipient sees
A link opens the timetable in the ordinary app view, filtered to whatever the link covers. Recipients get the reading tools — filtering, display options, printing — and, on a private link, whatever editing its level allows.
They do not get your dashboard, your other timetables, or your account.
Where to go next
- The permission ladder — the five levels and what each one can do.
- Creating and sending links
- Share-link limits